Template Privacy Notice Template privacy notice To fill in your privacy notice you can copy and paste the text below, or if you are using EdWeb you can clone this page, delete this text box and amend the content. Alternatively you can download the Word template. Word template privacy notice You should ensure your finished privacy notice complies with relevant University writing and accessibility guidance. University Website Programme writing guides Privacy statement Information about you: how we use it and with whom we share it The information you provide will be used by the University to [insert a plain English description of every purpose for which you will use the personal data. Refer to section 1 of the ‘customise your privacy notice’ guidance.] [If applicable:] The University uses an external company to [insert a plain English description of the processing undertaken by the data processor. Refer to section 1 of the ‘customise your privacy notice’ guidance.]on the University’s behalf. We are using information about you because… [insert legal basis, for example, because you have given us your consent, or: because it is necessary for the performance of your contract with us, or: because we have a legal obligation to do so, or: because processing is performed in the exercise of official authority vested in the University, in this case… Refer to section 2 of the ‘customise your privacy notice’ guidance.] [If you rely on ‘legitimate interest, explain in plain English why it is in the University’s legitimate interest to process personal data for this purpose.] Sharing information [If applicable, delete this section if you don't share data with a third party:] Information about you will be shared with… [insert a list of all external bodies, agencies etc with whom you will share the data. List all those internal departments that use the data for a different purpose. Refer to section 3 of the ‘customise your privacy notice’ guidance.] We will hold the personal data you provided us for …. [To determine the time, please consult your local retention schedules.] Transfers outside the United Kingdom [If applicable:] The University will transfer your personal data to ... We are safeguarding your data through... [Note: Whether this section applies will need to be determined on a case-by-case basis and amended accordingly if not applicable. Refer to section 4 of the ‘customise your privacy notice’ guidance and the guidance on international data transfer.] Automated decision making We do not use profiling or automated decision-making processes. Some processes are semi-automated (such as anti-fraud data matching) but a human decision maker will always be involved before any decision is reached in relation to you. [Note: Whether this section applies will need to be determined on a case-by-case basis and amended accordingly if not applicable. Refer to section 5 of the ‘customise your privacy notice’ guidance.] Further queries If you have any questions, please contact [insert role title and email address for local contact within school/department] Continued privacy notice Continued privacy notice This article was published on 2023-11-09
