Privacy notices

Check existing privacy notices

Consider whether the information you wish to convey is already detailed in one of the University’s existing corporate privacy notices. If so, provide a link to the relevant privacy notice when communicating to a data subject how their personal data will be processed.

Privacy notices for students

Privacy notices for employees

Privacy notices for systems and processes

School privacy notices

Each School has its own privacy notice. You can find all the School privacy notices here:

School privacy notices

 Templates for privacy notices

If you work in a School, please check first with your local Data Protection Champion whether the activity for which you require a privacy notice is already included in your School Privacy Notice.

For situations where this is not the case and for all other processing, we have designed templates for some of the most frequent functions that involve the processing of personal data. Adapt these templates as appropriate to make them suitable for your data processing activity.

Note that when someone sends you information of their own accord or makes an enquiry which contains their personal data, you will not need to provide them with a privacy notice. You should, however, delete the information when you no longer need it.

Templates are available for the following activities:

The template for the School privacy notices can be found here: